Archive for the ‘Outlook’ category

The difference between Save and Save As

January 11th, 2010

It’s a common question that people ask.

What is the difference between Save and Save As?

The Save option is mostly used to save your work on a regular basis, the file is saved over and over using the same file name.

The Save As option is used to save a file with a new file name, so the file that had the original file name saved1.doc, can be saved as saved2.doc, saved3.doc without affecting the any of the other files.

How to save a office document

January 11th, 2010

One of the most common tasks with any office program.

If you want to keep your work after you have closed the program you will need to save your work.

1) Select “File” from the top left hand corner of the program your working with.

2) Select “Save” from the menu,

If this is the first time you have saved this document you will be asked for a file name.

3) Type in a name that you want your document to be called

4) Select where you want to save the file normally My Documents / Documents

5) Click “Save”

Want to know the difference between “Save” and “Save as” ?

How to close a document

January 11th, 2010

If you’re finished with a document you will want to close it, but make sure it’s SAVED before you close.

There is a few different ways to close documents, I’ll just show you the easy ways.

Before you close ensure your work is saved, in most cases you will see a pop up saving “are you sure you want to close without saving”

If you have one or more documents open:

1) Move your mouse cusor over one of the tabs at the bottom of your screen

They should look like [Doc1 - Word], [Doc2 - Word], [Doc3 - Word] and so on.

2) Whilst your mouse cursor is over the tab, click the right mouse bottom

3) A little menu will pop up, select “Close”

The second easy method is done like this:

1) Select “File” from the top left side of the office program your using

2) Select “Close”, if you can’t see the close option try expanding the menu using the down arrows.

How to open a saved document

January 11th, 2010

One of the most common tasks is also the most simple.

1) Open the office program the file was saved in.

2) Click “File” in the top left corner of the program

3) Select “Open…” (if you can’t see open try clicking the expand down arrows)

4) From the Open dialog box select the file you wish to open.

If you can find what you looking for maybe your looking in the wrong folder, try changing the location at the top of the dialog box.

By default all office documents are saved in the My Documents or Documents folder depending on which version of windows you are using.

How to create a new document

January 11th, 2010

This is one of the simplest tasks you can do with any office application.

By default all office apllications open with a new blank document, but if you want to create a new document this is what you do.

1) In the top left hand corner of the application (word, excel) click “File”

2) Select “New..” If you can’t see the “New” option try expanding the list by clicking the down arrows.

3) Depending on your version of office, you may have the option to create a new blank document, new page, new template. In most cases you will want to select “Blank Document”

The same 3 step process can be used for all office programs and many other programs outside of the office family.