Archive for January, 2010

Word 2003 Video Tutorial – Basics, beginner, How To

January 15th, 2010

How to add, edit and work with pictures in Word

January 15th, 2010

Microsoft Word 2003 – Create an Organization Chart in a Second

January 15th, 2010

Microsoft Word 2003 – Create an Organization Chart in a Second

By Ugur Akinci

You can create an amazing variety of fantastic-looking Organization Diagrams in Microsoft Word 2003 without using any external graphic programs.

1) Display your DRAW toolbar by selecting View > Toolbars > Drawing.

2) Place your cursor where you want to insert your chart or diagram.

3) Click the 3-spinning-balls icon on your DRAW toolbar. The tooltip message should read “Insert Diagram or Organization Chart.”

4) From the Diagram Gallery window, select the Organization Chart button on the Upper Left. The ORGANIZATION CHART Mini-Bar display automatically.

5) Click Insert Shape drop-down menu on the Mini-Bar to insert “subordinate,” “coworker” or “assistant” boxes.

6) Click the Autoformat button on the Mini-Bar to select one of the chart templates.

7) To delete a box, click the Select drop-down menu on the Mini-Bar, then press the Delete button.

8) Click on individual boxes on the chart to add text.

9) Click Layout drop-down menu on the Mini-Bar to change the layout of the whole chart and select one of the following options: Standard, Both Hanging, Right Hanging, Left Hanging.

10) Select a text wrapping option (if need be) by clicking the Text Wrapping button on the Mini-Bar and selecting one of the available options.

11) Experiment with other buttons on the DRAW toolbar for an infinite variety of different effects. For example, select an organizational box and change its color by clicking the Paint Bucket button, or add drop shadows by clicking 3D button and selecting an option.

There are several expensive graphic-creation software out there as well. But why spend the extra money when you have great tools at your disposal, already built into the MS Word?

Ugur Akinci PhD is the author of “101 Ways to Power-Up Your Writing” – Tips and Advice from a Fortune 500 Writer.

He offers free writing tips through his email newsletter. Subscribe today at http://www.writer111.com and claim your free gift!

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Microsoft Word 2003 – Create a Table in a Second

January 15th, 2010

Microsoft Word 2003 – Create a Table in a Second

By Ugur Akinci

To create a table from scratch:

Select Table > Insert > Table from the main menu. Select the number of rows and columns and click OK. Select the default “Autofit Behavior.” Don’t worry about making mistakes. You can easily change the number of both the rows and columns later on.

Or, click the “Insert Table” icon on the Toolbar. Drag your cursor to determine the number of rows and columns. Don’t worry about making mistakes. You can easily change the number of both the rows and columns later on.

To insert a row or column to the right or left of a row or column:

Place your cursor in the row or column (any cell).

Select Table > Insert > Columns to the Left (or, Columns to the Right, or Rows Above, or Rows Below).

To merge 2 cells, select the cells with your cursor and then select Table > Merge Cells from the main menu.

To split a cell into multiple cells, place your cursor inside the cell. Then select Table > Split Cells from the main menu. Select the number of rows and columns you want to see after the split. Click OK.

If you have a long table that will straddle across multiple pages, and if you need to see your column headers on every page, then select Table > Heading Rows Repeat.

If you need to convert your table into text, select your table (the most guaranteed way – especially if you have a huge table — is by selecting Table > Select > Table from the main menu). Then select Table > Convert > Table to Text.

Usually selecting Tabs as a text separator is a sufficient choice but you can select other separators as well in the “Convert Table to Text” dialog box.

Click OK when finished.

Ugur Akinci, Ph.D. is a Creative Copywriter, Editor, an experienced and award-winning Technical Communicator specializing in fundraising packages, direct sales copy, web content, press releases, movie reviews and hi-tech documentation. He has worked as a Technical Writer for Fortune 100 companies for the last 7 years.

In addition to being an Ezine Articles Expert Author, he is also a Senior Member of the Society for Technical Communication (STC), and a Member of American Writers and Artists Institute (AWAI).

You can reach him at writer111@gmail.com for a FREE consultation on all your copywriting needs.

You are most welcomed to visit his official web site http://www.writer111.com for more information on his multidisciplinary background, writing career, and client testimonials. While at it, you might also want to check the latest book he has edited, PRIVATE TUTOR FOR SAT MATH SUCCESS 2006: http://www.lulu.com/content/263630

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Microsoft Word 2003 – Create Wonderful Borders and Stationery in No Time

January 15th, 2010

Microsoft Word 2003 – Create Wonderful Borders and Stationery in No Time

By Ugur Akinci

Microsoft Word 2003 has this great and foolproof functionality to create borders and shades with which you can whip up your own stationeries and fliers in no time.

For example, let’s say you have an import-export business and you’d like to create a stationery that visually signals a world-wide involvement.

1) Create a blank new document (File > New > Blank Document).

2) Select Format > Borders and Shading… from the main menu. (Word menu options that display a dialog box are always followed by an ellipsis — three dots).

3) In the PREVIEW box on the right, click the left top button, displaying a selected TOP BORDER.

4) From the ART drop-down list at the bottom center, select the WORLD GLOBE clip art.

5) To make each individual shape smaller or larger, use the WIDTH field.

6) To have a FRAME all around your stationery made up of the same clip art, select BOX option from the SETTING list on the left.

7) Under the top border, type in your business name, contact info, and all the other relevant information.

8) To add a background color to your text, use the SHADING tab.

9) Save your document as a Document Template (.dot) and you are done.

Try all the other options in the ART drop-down list. I especially like the STARS and other GEOMETRIC borders further down the list. They make an eye-catching graphic addition to your document that will never fail to grab interest.

Borders and Shading is great to create garage sale flyers and small business brochures too. Try and find out for your self all the endless ways in which this functionality can help you design your own marketing materials.

Ugur Akinci PhD is the author of “101 Ways to Power-Up Your Writing” – Tips and Advice from a Fortune 500 Writer.

He offers free writing tips through his email newsletter. Subscribe today at http://www.writer111.com and claim your free gift!

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Microsoft Word 2003 – Compare and Merge 2 Documents

January 15th, 2010

Microsoft Word 2003 – Compare and Merge 2 Documents

By Ugur Akinci

Did you know that Microsoft Word 2003 can compare two related but different documents and merge them nicely, creating a single document out of them?

What’s more, MS Word also gives you full manual control about the changes. You can accept or reject each change individually since they are all listed as red text balloons on the right margin of the new document, with the deleted items clearly linked to the exact location in the text where the change is made.

What’s important here is the ORDER in which the documents are merged and compared. MS Word will take the SECOND document as a base and will try to pour the FIRST document into the mold of the second one.

For example, let’s say we have two documents:

DOCUMENT A is a list of “10 things to do on Saturday.”

DOCUMENT B is a list of “5 things to do on Monday.”

Now, comparing and merging Doc A with Doc B will yield different results than comparing and merging Doc B with Doc A. (In the language of mathematics, the “compare and merge” operation is NOT commutative.)

If we first open Doc A and then select Tools > Compare and Merge Documents… and then browse and select Doc B and click the MERGE button, the merged document will have a list of 5 items.

If we first open Doc B and then select Tools > Compare and Merge Documents… and then browse and select Doc A and click the MERGE button, the merged document will have a list of 10 items.

By right-clicking on every change you can accept or reject Word’s suggestion.

This is a handy feature that can be useful in comparing two versions of the same document or two related lists with different features.

Ugur Akinci PhD is the author of “101 Ways to Power-Up Your Writing” – Tips and Advice from a Fortune 500 Writer.

He offers free writing tips through his email newsletter. Subscribe today at http://www.writer111.com and claim your free gift!

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The difference between Save and Save As

January 11th, 2010

It’s a common question that people ask.

What is the difference between Save and Save As?

The Save option is mostly used to save your work on a regular basis, the file is saved over and over using the same file name.

The Save As option is used to save a file with a new file name, so the file that had the original file name saved1.doc, can be saved as saved2.doc, saved3.doc without affecting the any of the other files.

How to save a office document

January 11th, 2010

One of the most common tasks with any office program.

If you want to keep your work after you have closed the program you will need to save your work.

1) Select “File” from the top left hand corner of the program your working with.

2) Select “Save” from the menu,

If this is the first time you have saved this document you will be asked for a file name.

3) Type in a name that you want your document to be called

4) Select where you want to save the file normally My Documents / Documents

5) Click “Save”

Want to know the difference between “Save” and “Save as” ?

How to close a document

January 11th, 2010

If you’re finished with a document you will want to close it, but make sure it’s SAVED before you close.

There is a few different ways to close documents, I’ll just show you the easy ways.

Before you close ensure your work is saved, in most cases you will see a pop up saving “are you sure you want to close without saving”

If you have one or more documents open:

1) Move your mouse cusor over one of the tabs at the bottom of your screen

They should look like [Doc1 - Word], [Doc2 - Word], [Doc3 - Word] and so on.

2) Whilst your mouse cursor is over the tab, click the right mouse bottom

3) A little menu will pop up, select “Close”

The second easy method is done like this:

1) Select “File” from the top left side of the office program your using

2) Select “Close”, if you can’t see the close option try expanding the menu using the down arrows.

How to open a saved document

January 11th, 2010

One of the most common tasks is also the most simple.

1) Open the office program the file was saved in.

2) Click “File” in the top left corner of the program

3) Select “Open…” (if you can’t see open try clicking the expand down arrows)

4) From the Open dialog box select the file you wish to open.

If you can find what you looking for maybe your looking in the wrong folder, try changing the location at the top of the dialog box.

By default all office documents are saved in the My Documents or Documents folder depending on which version of windows you are using.